Our client is a systems change company that partners with business, finance, policy-makers, and civil society to make economic systems truly sustainable. The company combines high-level research with high impact and operates with meaningful purpose at the core.


We are looking for an experienced, highly motivated and committed 



for the Managing Partner/Founder based in the Munich office.



The talent we are looking for


We are looking for a Personal/Executive Assistant to the Manging Partner/Company Founder based in Munich. This role takes you to the heart of the company, giving you a significant exposure to the leadership and executive levels of the institutions the company is interacting with.


Your main role will be to ensure that your partners can play their role effectively with respect to both internal management and  interaction with other parties. You will work very closely with the project teams in a fast pace environment.


More specifically, your tasks will include:


  • Being the first point of contact for all incoming communications
  • Sort, prioritize topics by importance and urgency
  • Manage heavy calendars, meeting and travel schedules for your partners
  • Setting up meetings, VCs and calls globally, often with multiple time-zones and dealing with last minute changes
  • Dealing with expenses, preparing or help preparing documents (emails, letters, presentations, articles) in the context of project work, proof-reading and formatting documents to a high standard
  • Work with the operations team and client teams to ensure optimal communication and delivery
  • Support the planning and management of events
  • Involvement in special administrative projects or projects of "circular economy", helping to build and structure processes, connect practitioners and coordinate outreach
  • Work closely toghether and act as interim assistant to the founder/founder's assistant during vacation/sick times


Expected skills and experience


We are looking for individuals with a record of excellence and achievement. You have proven that you are able to work in an international and project driven environment and are keen to work in a young, enterpreneurial company where you can get involved in a variety of work.


Specifically, you can offer:


  • A Bachelor's degree or equivalent education
  • 3+ years' work experience as an assistant to an executive or a demanding team with extensive diary management experience
  • Fluency in German and English (speaking, reading & writing)
  • Advanced knowledge of MS Office 365 programs, in particular Outlook, Excel, Word and PowerPoint
  • A real interest in sustainability and environment
  • The ability to pick up systems and processes quickly
  • High attention to detail along with excellent communications skills at all levels
  • A pro-active and organized mind set with the ability to multi-task and prioritize busy workloads efficiently
  • A team attitude, a very flexible, collaborative work style with the desire to succeed
  • A calm and well organized nature that can deal with stress, abiguity and change


A great place to work


We are presenting a full-time (40h/week) exciting assistant position in a meaningful, dynamic and diverse environment in the heart of Munich. The position is at a good salary level with bi-annual performance and salary reviews. The company offers flat hierarchies, in fact your internal job title is "Associate" which gives you an idea of the valuation. Each employee has a voice and is respected as an individual. 25 days of vacation (unpaid vacation is possible), an active home office policy and an open and respectful communication are part of the company culture.


If you are looking for a position in a dynamic, open, international company whose goal is positive disruption in the environmental field and you are willing to go the extra mile when needed, please get in touch and send your CV including your salary expectation and earliest start date / notice period via email to wood@kathrinwood.com


We will treat your application strictly confidential and personally assist you through the application process.


Your success is our mission!





Druckversion | Sitemap
© 2022 Kathrin Wood Office Solutions GmbH