Our client is the investment arm of a renowned wholesale market for trade professionals and companies. The company aims to invest in pioneering products and services within digital technologies for the hospitality, food and retails sectors. It is head-quartered in Munich (Schwabing) with satellite offices in Düsseldorf and Paris. Currently, the team consists of 10 ambitious colleagues who are looking for a responsible and engaged


Office Manager (m/w/d)




Description of the role


Facilitating office organisation and communication by performing administrative duties and acting as an office manager and receptionist.


Responsibilities of the candidate will include (but will not necessarily be limited to):


Office Management

  • Acting as a personal assistant to the executive team
  • Providing office support including external partners’ and employees’ support across multiple offices
  • Keeping well-organised files and records of business activity
  • Researching company data and archived reports, keeping computer databases up to date
  • Ordering office stationery and other supplies
  • Preparing documents by printing, copying, and binding
  • Assisting with minor technical support
  • Making travel arrangements for employees
  • Filing travel expenses
  • Interfacing with other company departments 
  • Selecting and managing service providers, e.g. cleaners, suppliers, etc.
  • Scheduling appointments and events
  • Preparing and setting up meeting rooms 
  • Participating in office meetings and taking meeting minutes
  • Giving feedback on office efficiency and suggesting possible improvements
  • Taking on ad-hoc projects in the administrative field


Front Desk duties

  • Interacting with external visitors either on the phone or in person
  • Answering phone calls and connecting callers; taking phone messages and passing them on
  • Writing and editing company correspondence
  • Collecting and sorting mail

Book Keeping

  • Following up on business communication, billing and ordering
  • Communication with suppliers and vendors
  • Invoicing
  • Using spreadsheets to track expenses and company spending
  • Collecting and inputting company data


Key competencies


  • Abitur (relevant bachelor degree would be a plus);
  • Previous experience in Office Management, Reception, Filing, Bookkeeping, Order Management, Invoicing, Billing and Reporting;
  • Proficient in accounting, business law, marketing, international business;
  • Financially numerate with ready knowledge of Microsoft Office;
  • Strong prioritization skills and organizational skills;
  • Excellent communications skills, including listening, confidentiality and discretion;
  • Detail, goal and quality oriented;
  • Self-starter, prepared to work under own initiative;
  • English and German language skills are essential, proficiency in French would be ideal



The offer


This position is suitable for an ambitious junior assistant and office manager who would like to work in an international environment with flat hierarchies, a supportive and open-minded manager and a dynamic team.


It is a permanent position at an attractive salary level with 30 vacation days and modern offices in the heart of Munich Schwabing (walking distance to Münchner Freiheit).


Are you keen on learning more? Please send you application with your current CV, salary expectation and possible starting date via email to wood@kathrinwood.com  We will assist you in a very personal manner and advise you throughout the application process in order to match skills, expectation and personalities for a long term working relationship.


Your success is our priority!








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